Yes, we require you to book at least the day of coordinating with a professional event planner. We have a highly recommended list of professional wedding planners that you can choose from. We will NOT approve planners upon request.
Yes, we require you to book a caterer from our list of preferred
caterers. We will NOT approve caterers upon request unless
they meet the following requirements/credentials. The caterer
must be licensed with a minimum of 2 years of catering experience in the wedding industry (specifically). They will need a minimum of 15 wedding reviews. Please keep in mind ALL
approvals will be at The Barn’s discretion.
No we do not allow you to provide your own alcohol. The Barn maintains an ABC permit therefore ALL alcoholic beverages must be handled and served exclusively by The Barn’s bar staff.
No, we work closely with the vendors that we have recommended to you and love their services, but we do not require you to book from our list.
ALL Vendors including Hair and Makeup teams may arrive at 9:00 am. We do not allow access to the suites prior to 9:00 am.
You can get your marriage license in any county, as long as
you are in North Carolina.
You are allotted a one-hour rehearsal time included in your
wedding package. Rehearsals are booked as follows:
9:00 AM or 10:00 AM any day prior to your wedding date OR any time off-site with your Coordinator. The only exception is if you have rented the venue for your rehearsal dinner. This will allow you to choose a one hour slot prior to your dinner.
Unfortunately, we do not allow early drop off. However, we recommend you coordinate this with your planner.
This will depend on your layout. For example: If you choose to have your dance floor inside the barn, you can seat 120 comfortably, including your vendors/guest tables. If you choose to spread out your layout (buffet and/or dance floor
outside) you can seat closer to 140 guests inside the barn comfortably.
You can seat 200 guests in our outdoor Pavilion. This area is also great for rainy days, ceremonies, cocktail hour and dancing.
Golf carts will arrive one hour prior to your ceremony time and shuttle guests until your event ends.
We have two arbors located on the grounds. One arbor is located in the shade of our tree line. It includes ceremony doors at the entrance for your wedding party to enter through. Our other location is an arbor by our pond closest to the side porch. There are many other locations on the grounds for your ceremony that we love. EX: Directly in front of our barn venue, in the wooded area across from our pond and the pavilion.
Our barn event space and bridal suite/groom’s quarters have heating and air. To ensure that these spaces remain cool/heated we recommend keeping the front barn doors closed at all times (except for picture purposes with your photographer/videographer). The pavilion is NOT enclosed. Throughout the pavilion are large industrial fans. In the case that you need to heat this area we can arrange heaters through any rental company.
Our sister company, Heirloom at Rock Creek has many specialty items for rent. You may add any additional rental items for your special day. We can make any changes up to fifteen days prior. Payment will be due at that time as well. (No deposit required).
You can email or call in a rental order and we will begin your
invoice for your special day.
All rental invoices will have a delivery/setup/breakdown fee based on the details of your rental invoice.
Guns, wish lanterns, horseshoes, confetti, glitter and we do not allow alcohol to be brought in to our venue. No items are allowed to be attached to our walls, building structure or Pavilion walls.
Yes, The network is GUEST. No password
Dogs are allowed outdoors on the property, but they are not allowed anywhere inside the barn or upstairs. Please remember this if you choose to allow your furry friend to attend your ceremony and/or pictures.
A full flip is flipping a space from one design to another. For example, if you utilize the Pavilion for your ceremony and then want to use the same space for your reception, this is considered a full flip. A “full flip fee” is $250 to cover the additional staff needed for the 45 minute time frame we have to flip the entire venue.
The chivari chairs are only permitted for the Barn & Pavilion use (not in any grass areas). If you want to use them for your ceremony and reception (EX: Ceremony in Pavilion, move to Dinner in the Barn) you will need to coordinate these details with your planner in advance.
Don’t be afraid to take advantage of the property and get unique photos of your special day! When taking photos upstairs while getting ready, we recommend that everyone push their bags into the hall for a clean look. Trust us, you will thank us later.
Absolutely, we allow you to bring in any food and drinks. The Barn will be happy to provide a mimosa bar/bloody mary bar and many other options while you get ready on-site if preferred.
Please remember to provide everything you will need. For example cups, ice, plates, flatware, napkins, waters, coolers etc. The Barn does not provide these items unless requested prior to your wedding date.
YES! You and your guests are allowed to leave vehicles overnight.
Yes, your planner and their staff will pack these items for you. We recommend that you have designated vehicles for these items and/or a trailer. Your wedding party will be responsible for packing up their items in the bridal suite/groom’s quarters. No items are allowed to be left on the property overnight.
When booking our wedding venue for your special day, we require 3 payments. We require a 50% down payment at the time of booking to secure your date. Your second payment will be due 60 days prior to your wedding date and will be half of the remaining balance. The final balance will be due 30 days prior to your wedding date. We also require a credit card on file in the event damages occur.
Bar Package Invoices are due 15 days prior to the wedding date. This includes final head count for your bar and final details have been submitted and finalized.
Rental invoices (HARC) are due 15 days prior to your wedding date.
We will create an online invoice and send to you along with your contract. We accept all major credit cards, check, money orders, cashier checks and cash.
All credit card invoices will have a 3% credit card convenience fee added
All bank transfers will have a 1% convenience fee added
If mailing checks, please make check payable to:
The Barn at Rock Creek
P.O. Box 33
Winnabow, N.C. 28479
There will be no food allowed to be on the property after the
event. All items (personal as well as rented) must be removed at the end of your event.